This post was written by admin July 14th, 2008
Life is too dynamic for meeting minutes
Here is why i think anyone who takes the time to write a meeting minutes document is practically wasting his/her time.
In general we take the time to put things in writing as a way of documenting the decisions, action items and agreements made in a meeting. The problem everyone faces is that two seconds and even before the digital ink dried on your meeting minutes paper things start to change.
Responsibilities, due dates, the nature of action items etc… that is the dynamic nature of people as they work together.
Writing a meeting minutes document is like taking a photo of a specific point in space-time and thinking that this is what is still going on right now…
As things change, people seldomly revisit the document and edit these changes, so the document becomes obsolete, a fossil of a meeting that once took place somewhere in time.
What we really need is a way of extracting these logical entities (decisions, action items etc) from the document and be able to work on them in a collaborative nature like email.
Think of a mechanism that allows you to define action items in a document, and when you are done, these action items are magically transferred to the relevant people and as they work on them, any response, change or collaborative information gathered is documented on the same action item.
Furthermore, the next time you open the document, the changes made in ‘real life’ are propagated back to the document so your ‘photo’ is actually a ‘video’ or a real time snap shot of the ever changing reality – these are actionable documents we call ActionDocs.










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